Harpenden Evening Web Page

AGM 2020

Taking into consideration the “Stay Alert” and Social Distancing guidelines as published by the Government, and in order to satisfy the safety of all of our members we are holding a scaled back AGM that meets our legal obligations and that deals with the formal AGM business only utilising email and mail with no attendance in person.
The Committee recognises that the AGM is an important event and is keen to ensure that you are able to exercise your right to vote and raise questions on the Reports and Accounts notwithstanding the restrictions on attendance in person. In order to participate in the AGM while the Stay Alert and Social Distancing Measures are in force, you should send any questions no later than 8th July 2020, and register your votes for or against any motion by email or post no later than 13th July 2020.

                       The Arts Society Harpenden Evening
                                 AGM 2020 NOTICE
To        All Members
From     Liz Flawn (Secretary)
Date      12 June 2020  
Subject  AGM 2020 Arrangements  

Please accept this note as formal notification that the Annual General Meeting (AGM) of The Arts Society Harpenden Evening has been set for Wednesday 15 July 2020 at 4.00 pm.   Please find attached the Agenda, Minutes of the 2019 AGM and the Extraordinary General Meeting held on 15th January 2020. The Annual Report and Financial Statements. These can be viewed by clicking on the blue button below.   Information on how to vote is given below.  
You are entitled to nominate other members, with their permission, to stand to become either an officer or committee member. If you wish to do so please make nominations to Liz Flawn using either the email or postal addresses given below no later than 8th July 2020.  

Liz Flawn Secretary                                                                                    
12th June 2020   

Exercising your Right to Vote You are encouraged to vote on the following matters:
1. Approval to hold AGM by email/mail
2. Approval of Minutes of the AGM held on 17th July 2019 and the EGM held on 15th
   January 2020
3. Adoption of the examined financial statement for the year ended 30th April 2020
4. Appointment of Colin Clark as Independent Examiner for the ensuing year
5. Appointment of Officers and Committee Members
6. Reappointment of Officers and Committee Members

In order to register your vote:   Please email instructing the Secretary to record your vote to TASHEAGM2020@gmail.com , or send by post to   TASHEAGM2020, The Lindens, 54 Luton Road, Harpenden, AL5 2UP no later than 13th July 2020.

To exercise your vote:    Using the numbers 1-6 of the voting matters above please indicate your voting preference in the body of your e mail or letter with Yes (Y), No (N), or Abstain (A).  

Click here for AGM Agenda, Minutes, and Reports and Accounts